Workspaces of Tomorrow: Trend expert Birgit Gebhardt on how we will work in the future

Workspaces of Tomorrow

IBA Forum Newsroom - Birgit Gebhardt
IBA editorial team IBA editorial team ·
5 Minutes

Trend expert and New Work Order studies author Birgit Gebhardt spoke at the Breakfast Club of the New Work Experience (NWX) about Workspaces of Tomorrow and the question of how we will work in the future. She presented her fifth New Work Order study “Die Macht des Raums / The Power of Physical Space” as a preview of ORGATEC, the trade fair for new work.

Zitat Symbol

„We have learned that we can work everywhere, even if work does not succeed equally well everywhere.“ Birgit Gebhardt

Birgit Gebhardt wants to sensibilise her listeners to which working environments are needed to put employees in the best working mood for their tasks and thus create optimal conditions for efficient and effective work. She is therefore just as critical of the currently existing office furnishings as she is of their mostly unreflective use. In some aspects, she even observes setbacks since we are spending more time at screens again, driven by a high number of web meetings. “If we knew how we could do things differently, we wouldn’t sit down in front of the monitor like lemmings and connect with people, texts and Excel sheets and work away,” says Gebhardt. “Yet technology can do much more than tie us up in front of the monitor, and we’ve definitely been further along with agile work and the transformation processes that go with it.”

Please also read

NWX22 Keynote: Dr. Bernd Hufnagl on daydreams
Findings of NWX22 Why our brains need daily daydreams: Dr Bernd Hufnagl offers unusual advice

Where do creative brainstorming sessions work best?

Using the example of creative brainstorming sessions, Gebhardt explains that future workspaces should be designed based on the scheduled tasks. According to Gebhardt, digital whiteboards and virtual spaces are not the right environment for brainstorming. Because focusing in front of a screen also means focusing our thoughts, and that is the opposite of what creative thinking is all about. Much better is an environment that inspires and invites us to let our thoughts wander with friendly, warm-toned light, a cosy atmosphere and the view outside.

Creative brainstorming sessions need real and inspiring environments. Image: Birgit Gebhardt
Creative brainstorming sessions need real and inspiring environments. Image: Birgit Gebhardt

The office in transition

The office is transforming. Although we already have the freedom of chosing our workspace, we still don’t know where we work best and what environment best suits our particular work task. In a time, where work is moving from Hybrid Work to Adaptive Work, where workstations and technology adapt to communication and collaboration, users have to become the focus of consideration. “We already have all buzzwords like “user-centricity”, “UX” and “employee experience”, but we haven’t yet filled them out with ideas of what that means in concrete terms,” says the trend expert.

Office transition from Hybrid Work to Adaptive Work. Image: Birgit Gebhardt
Office transition from Hybrid Work to Adaptive Work. Image: Birgit Gebhardt

Please also read

NWX22: Talk Prof. Dr Gesche Joost, Kerstin Potthoff-Koß and Gero Jesse
Findings of NWX22 Talk: Managing the New Normal, Corporate Culture, and the Question of How New Work is Changing Leadership

The new self-conception as a host

Gebhardt is certain of one thing: companies need a new self-conception. It will not be enough for the office to be a space for encounters. In the future, the employer´s role will be to host and to provide its employees with spaces that offer a high quality of stay. Space in this context is everything that surrounds us, including what we cannot see. In other words, everything we can perceive with our five senses. “We don’t have to dive into the metaverse. Even so, we live and experience different spaces. If we understand workstations as learning environment and make use of their possibilities, office workspace can remain attractive,” the trend expert reassures all those who fear that employees could remain permanently in the home office and so at a distance. Employees come back to the office when they have better opportunities to work efficiently there than in other places. At the same time, both companies and employees can benefit from technical developments. Work tools are increasingly moving towards people and are becoming mobile and portable. This moves employees further into the centre and gives companies the opportunity to play with workstations and develop counter-designs to the virtual spaces. Urban qualities and the adoption of analogies from inner cities will be important for the future viability of the office.

Please also read

New Work Order Study
New Work Order New Work Order Study “The Power of Physical Space”. An interview with trend expert and author Birgit Gebhardt

The office as a stage

If we think even further into the future, we will probably see the office as a stage. As a space where employees can try things out, but where the railings provide the rough framework for goal achievement and the day’s work, with all the possibilities that spaces offer for this.

Zitat Symbol

The need for a stage began with Town Hall Meetings, where CEOs commit to goals and face questions from their staff. The stage presence provides both closeness and exaltation. Theatrical motifs such as arenas and open staircases are used in a variety of office interiors. Sometimes they transform a café into a marketplace with an interesting topography, sometimes they offer employees their stage: where transformation demands that we constantly try out new roles, the rehearsal stage provides the resonance space to venture into new things together. The stage creates flexibility and visibility: it encourages “free will” by putting the actors in the light.
Extract from the New Work Order study “Die Macht des Raums / The Power of Physical Space“

Concept of a
Concept of a "UniverCity" by the Dutch architect's office MVRDV (year: 2013) for Mattilanniemi Campus in Finland at the University of Jyväskylä. Image: Birgit Gebhardt extract from her New Work Order study "Die Macht des Raums /The Power of Physical Space“

The New Work Order studies are published by the Industrieverband Büro und Arbeitswelt e. V. (IBA). Interior Business Association)

The fifth study entitled “Die Macht des Raums und was Raum mit uns macht / The Power of Physical Space and what space does to us ” bears the reference “ORGATEC-Special” on its title, thus referring to the focus of the ORGATEC fair for new work, which will take place in Cologne from 25 to 29 October 2022. The New Work Order study was presented as part of a preview at NWX22 and is available free of charge as a download and print version. 

Free download

Cover picture:
Birgit Gebhardt on the New Work Experience. The photo was taken on 20 June 2022.
Image: IBA